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Administrative Assistant
Position Description
AquaShield, Inc. Stormwater Treatment Solutions
Summary
The Administrative Assistant is responsible for providing administrative and clerical support for department managers and/or Staff. May take and deliver messages, provide information to callers, set up and maintain files, provide employees with office supplies, prepare and sort mail, perform word-processing assignments, proofread, and research and compile special reports. May operate automated office equipment and utilize software. Assists in the preparation of reports, graphs, and presentations using spreadsheet, graphic software, and /or database applications. Makes appointments and travel arrangements. The Administrative Assistant reports to the President.
Basic Qualifications
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High School Diploma or General Education Degree (GED), Associate’s Degree (A.S.) in Business preferred
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Four to six years related experience
- Proficient knowledge in Microsoft Office, especially in Word, Excel, Power Point, and Outlook
- Excellent verbal and written communication skills, interpersonal, phone and organizational skills are required as well as the ability to effectively multi task and manage time
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Must be proactive, dependable and possess the innate ability to anticipate executives needs beforehand
Responsibilities to the President
- Manage travel arrangements both International and National
- Scheduling appointments and coordinate meetings
- Managing President’s calendar to the week, day, and hour
- Serving as the “gatekeeper” to the President
- Managing all business correspondence
- Ensuring receipt of appropriate information to company staff
Responsibilities to the General Manager
- Manage travel arrangements both International and National
- Scheduling appointments and coordinate meetings
- Managing all business correspondence
Duties and Responsibilities
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Answer multi-line telephone system and direct calls to appropriate individual
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Maintain Corporate filing system (ex. Completed Projects)
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Maintain office and break room supplies
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Create and send mailers targeted to prospective/current clients (ex. Thank You Notes, Christmas Cards & Gifts)
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Maintain Electronic office equipment (ex. Copier, Fax Machine)
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Maintain Pitney Bowes mailing system, sort and distribute ingoing and outgoing mail
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Arrange DHL/UPS/FEDEX shipments
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Coordinate and implement special events and catering
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Handles business-related issues and non-routine situations by determining the appropriate course of action
AquaShield™, Inc. offers a competitive salary and comprehensive benefits.
Please fill out an application here, or submit a cover letter, resume, and salary expectations by email to:
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Visit www.aquashieldinc.com to learn more about AquaShield Stormwater Treatment Solutions.
AquaShield, Inc. is an equal opportunity employer.
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